Bespoke is hiring an office coordinator!

December 5 2017

Office Coordinator Position Opening
We are looking for someone who lives to make the world an organized place, yet is comfortable working in highly creative, collaborative and fast-paced office environment.

About the role:
We are looking for an experienced and highly organized office coordinator to join our team! 
They will work collaboratively with our small and hardworking team to develop and implement internal organizational systems, support in the setup and scheduling of complex projects as well as take on light bookkeeping and administrative support. 

We are looking for a self-starter who is highly organized and able to work independently. Ideally this would be person with a minimum of 3 years of experience under their belt. We are looking for someone with a general BA or degree related to Arts Management, Curatorial Studies, Administration, Communications.

Role Responsibilities:

Operations, Coordination & Administration
Provides business administrative duties to ensure office processes run smoothly.
Responsible for monthly scheduling workflow using project management tools such as Smartsheet, Trello, Hours Tracking
Maintains office efficiency by planning and implementing office systems, layouts, etc.
Responsible for project calendars, scheduling meetings with clients coordinating schedules
Manages documentation, including project scoping documents, contracts, etc.
Organizes, systematizes and archives internal projects
Keeps track and issues contracts for subcontractors and clients
Support the coordination needs of small and large projects
Responds to email inquiries
Runs errands--such as picking up workshop materials, ordering office supplies, mailing documentation, booking travel
Orders office supplies

Billing and bookkeeping duties, including resolving billing questions and managing invoices
Prepare monthly invoicing
Track subcontractor hours and expenses
Working with our accountant to manage expenses, subcontractor payouts, etc 

Employee status: This is a part time position at 3 days per week starting on a 3 month trial period. This has the capacity to become a full-time contract, depending on the trial. 

Application deadline: December 14, 2017

Please email cover letter and comprehensive Curriculum Vitae with subject line ‘Office Coordinator Position’ to:  
Sagan MacIsaac
Cultural Strategist, Bespoke Cultural Collective
1179 King St W St 15 Toronto, ON M6K 3C5

Bespoke Cultural Collective is an equal opportunity employer. We encourage applications from Black, Indigenous and People of Colour communities, as well as LGBTQQIP2SA-identified persons. Thanks to all applicants for their interest in the position. Only those short-listed will be contacted.

About us:
Bespoke Cultural Collective is a forward-looking creative consultancy that is committed to re-defining how culture and civic life can bring people together in meaningful ways. Our expertise lies at the intersection of communications, strategic planning, public engagement and cultural programming. While many of our clients come from the arts, we are increasingly working with cities, and not-for-profits on community building initiatives that aim to make ambitious and lasting positive change.

Bespoke is a small consultancy that is uncompromising about getting things done to the highest standard. We are hardworking and love to think through problems in a holistic way. We pride ourselves on an iterative and open creative process with our clients; leading to highly focused goals and actionable outcomes.

We are a nimble business with an outstanding network of independent creative collaborators who have an impressive breadth of expertise. We are also lucky enough to work with some incredible clients that have included: The Bentway, SAIC (The School of the Art Institute of Chicago), the Fogo Island Inn, the Toronto Biennial of Art, Teach for America, The W. Garfield Weston Foundation, Waterfront Toronto,  the MCA (Museum of Contemporary Art), Orchestras Canada, Canadian Stage, the Kennedy Center of the Performing Arts, Bruce Mau Design and the Canadian Songwriters Hall of Fame. 

Christina Bagatavicius’ Work with the MCA comes to Fruition

A rendering of the Commons, a hybrid lounge-workshop-performance space, which is being designed for the museum by the Mexico City design team Pedro y Juana, c/o New York Times.

A rendering of the Commons, a hybrid lounge-workshop-performance space, which is being designed for the museum by the Mexico City design team Pedro y Juana, c/o New York Times.

Over the last few years, Bespoke has had the opportunity to work with the MCA in Chicago  - a truly risk-taking and civically engaged contemporary art gallery. 

We are proud to have played a part in the planning for their new gathering place that is free to the public. In the words of the Director, Madeleine Grynsztejn, "Audiences today want a space where they can come together and interact. We are finding that people are really hungry for civil and civic dialogue - now more so than ever."

Working in close collaboration with their senior leadership team, Bespoke explored the possibilities for this audience engagement zone. Christina Bagatavicius facilitated an intensive design charrette that brought a mix of staff and cultural leaders together to explore potential futures for the vision and arrive at an exciting way forward.

For more information read the New York Times coverage of the project.


Sabrina Richard's Research on Experimental Urban Installations is published by Routledge

This long awaited feature of the Integral Urban House and the Energy Pavilion is now available in Healing Spaces, Modern Architecture, and the Body (2016) published by Routledge.  Edited by Professors Sarah Shrank and Didem Ekici, Healing Spaces brings together cutting-edge scholarship examining the myriad ways that architects, urban planners, medical practitioners, and everyday people have applied modern ideas about health and the body to the spaces of the city.

Sabrina's chapter, titled "Inputs, Outputs, Flows: The Bio-Architecture of Whole Systems Design, the Energy Pavilion and the Integral Urban House",  charts the cultural history of architecture as a ‘biotechnology’ operating on, protecting, and extending the notion of the human body in the ecological architecture of the 1970s. 

Bespoke Discusses the Art of Naming Public Spaces

photo credit: Marc Losier

photo credit: Marc Losier

For generations, the Gardiner Expressway has been a physical and mental barrier between Toronto and its waterfront. What does it mean to reclaim the space under such a highly contested piece of infrastructure and give it a fresh start? Since last fall, Bespoke Collective has been working on the communications and naming campaign for Project: Under Gardiner, (which is its placeholder name). Given that this new public space will soon belong to the people of Toronto, we believed that the name needed to come through a citywide collaboration. The naming campaign became an invitation to tell a new story about the Gardiner—one filled with hope and possibility. 

To find out more about the naming of Project: Under Gardiner check out our blog post at On The Waterfront