Bespoke is hiring an office coordinator!

December 5 2017

Office Coordinator Position Opening
We are looking for someone who lives to make the world an organized place, yet is comfortable working in highly creative, collaborative and fast-paced office environment.

About the role:
We are looking for an experienced and highly organized office coordinator to join our team! 
They will work collaboratively with our small and hardworking team to develop and implement internal organizational systems, support in the setup and scheduling of complex projects as well as take on light bookkeeping and administrative support. 

We are looking for a self-starter who is highly organized and able to work independently. Ideally this would be person with a minimum of 3 years of experience under their belt. We are looking for someone with a general BA or degree related to Arts Management, Curatorial Studies, Administration, Communications.

Role Responsibilities:

Operations, Coordination & Administration
Provides business administrative duties to ensure office processes run smoothly.
Responsible for monthly scheduling workflow using project management tools such as Smartsheet, Trello, Hours Tracking
Maintains office efficiency by planning and implementing office systems, layouts, etc.
Responsible for project calendars, scheduling meetings with clients coordinating schedules
Manages documentation, including project scoping documents, contracts, etc.
Organizes, systematizes and archives internal projects
Keeps track and issues contracts for subcontractors and clients
Support the coordination needs of small and large projects
Responds to email inquiries
Runs errands--such as picking up workshop materials, ordering office supplies, mailing documentation, booking travel
Orders office supplies

Billing and bookkeeping duties, including resolving billing questions and managing invoices
Prepare monthly invoicing
Track subcontractor hours and expenses
Working with our accountant to manage expenses, subcontractor payouts, etc 

Employee status: This is a part time position at 3 days per week starting on a 3 month trial period. This has the capacity to become a full-time contract, depending on the trial. 

Application deadline: December 14, 2017

Please email cover letter and comprehensive Curriculum Vitae with subject line ‘Office Coordinator Position’ to:  
Sagan MacIsaac
Cultural Strategist, Bespoke Cultural Collective
1179 King St W St 15 Toronto, ON M6K 3C5

Bespoke Cultural Collective is an equal opportunity employer. We encourage applications from Black, Indigenous and People of Colour communities, as well as LGBTQQIP2SA-identified persons. Thanks to all applicants for their interest in the position. Only those short-listed will be contacted.

About us:
Bespoke Cultural Collective is a forward-looking creative consultancy that is committed to re-defining how culture and civic life can bring people together in meaningful ways. Our expertise lies at the intersection of communications, strategic planning, public engagement and cultural programming. While many of our clients come from the arts, we are increasingly working with cities, and not-for-profits on community building initiatives that aim to make ambitious and lasting positive change.

Bespoke is a small consultancy that is uncompromising about getting things done to the highest standard. We are hardworking and love to think through problems in a holistic way. We pride ourselves on an iterative and open creative process with our clients; leading to highly focused goals and actionable outcomes.

We are a nimble business with an outstanding network of independent creative collaborators who have an impressive breadth of expertise. We are also lucky enough to work with some incredible clients that have included: The Bentway, SAIC (The School of the Art Institute of Chicago), the Fogo Island Inn, the Toronto Biennial of Art, Teach for America, The W. Garfield Weston Foundation, Waterfront Toronto,  the MCA (Museum of Contemporary Art), Orchestras Canada, Canadian Stage, the Kennedy Center of the Performing Arts, Bruce Mau Design and the Canadian Songwriters Hall of Fame.